RORO CLEARING GUIDE, Unfolding The Freight High End!


RORO Clearing guide
RORO Unloading Process

It’s understood a step further in this regard will go a long way in shaping our thoughts towards ‘RORO clearing guide’ having had an overview of the subject topic’s primary approach. However, this isn’t just an attempt to dive deep but a move that would ensure every nook and cranny regarding this subject isn’t left unturned. To make sure we all have our fair share, measures deployed to customs clear this category of freight when it’s shipped directly on board a RORO vessel would rather be our core concern in this subject as we drift from the scenarios we’re already familiar with. Meanwhile, these articles will also prove helpful:

For instance, when wheeled goods are shipped directly on board a vessel but classified as general cargo (freight), taking into account the shipping company and company under a contract of carriage of the freight, it will be fair to state that similar measures deployed when this category of freight is shipped directly on board a RORO vessel would not only ensure due process is purely followed but in doubt deliver such shipment to the consignee. With that in mind, it will be fair to dive straight into our core focus.


Since we’re all aware of the stone that is left unturned in this sphere, it will be proper to wrap things up while we walk through this together. However, prior to the customs documentation process, the clearing firm is expected to initiate the shipment tracking process in order to ascertain the shipping company and the port or terminal where the subject vehicle will be unloaded and stored prior to delivery. It’s important this step is taken to ensure the request to step down such vehicle(s) if mapped out to be transferred to a different terminal is checked.

Yet, there are reasons why port or terminal operators often take this step (transfer), precisely to decongest the port storage units due to the volume of throw put. With that in mind, appropriate measures should be the right way to go about this, bearing in mind, additional handling and transfer bills that will be incurred per unit of freight.

Meanwhile, once the shipping company and the terminal have been figured out coupled with the ETA (Expected Time of Arrival) of the vessel the freight is loaded on, either from the shipping company or via an alternate method. Howbeit, it will be right to proceed with the customs documentation process, firstly, by submitting the shipment documents to the customs before the subject vessel berth’s at the port of unloading. In the process, initiate the entry process by capturing the freight (referred to as ‘job’ in practice) via the customs portal.

As soon as the clearing has confirmed that the subject vessel has berthed, and if unloaded, the storage unit, quickly proceed with the shipping company’s delivery requirements. Although shipping local bills is usually fixed, the storage bills build up on daily basis. This will require a swift approach least the storage bills become an issue of concern. But if the clearing firm did file to step down the subject shipment strictly through the shipping company, it would help shape things. This is also applicable for FCL shipments.

With the shipment bill of lading, request for the freight’s payment advice in order to process its delivery. And once the shipping company’s local bill has been paid, the presentation of the following documents will be the right approach in shaping our subject (RORO clearing guide) while effecting the shipment exit (release).

  • Original copy of the freight bill of lading (often Master)
  • Copy of the shipping company payment advice
  • Authority letter
  • Indemnity letter

In the process, the shipment Delivery Order (DO) will in no doubt be issued to the clearing firm if all goes well. While that is going on, wrap up the customs documentation process, which will entail customs inspection or examination. At this stage, the freight tariff will be figured out by customs – while taking into account the state of the vehicle(s). However, the enforced tariff of the freight will be issued to the clearing firm having confirmed the freight declared on the bill of lading. These tariffs are subject to the value of the wheeled shipment, noting the model and the year the subject freight (vehicle) was produced.

Going forward, effect the shipment tariff and process with the customs release. And as this is going on, a number of documents will emerge from customs offices, ranging from, the tariff payment advice slip, assessment document, inspection act, customs output copy, while lastly is the ‘Exit Note’ will be issued the clearing firm responsible for shipment delivery. 

Lastly in this regard is the port or the terminal requirement (release process), here the clearing firm would be required to pick the local handling and storage bills based on the period it’s been billed, and as soon as the payment advice has been raised and paid. The following documents will be required to take delivery of the vehicle(s).

  • Original copy of shipment Delivery Order
  • Copy of the bill of lading
  • Copy of Customs ‘Exit Note’
  • Copy of the terminal payment advice
  • Authority letter
  • Indemnity letter

Although, this may include other relevant documents. However, the shipment Terminal Delivery Order (TDO) will be issued if the terminal requirements are met. With that in place, the vehicle(s) is ready to be delivered to the consignee. And that’s all.

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