SHIPMENT DOCUMENT, A Look At Docs Needed To Ship FCL


Shipment document

Shipment document(s) are documents required for a single freight, which includes full container load (FCL) and less than container load (LCL) freights. Note, we are focusing on these documents based on the fact that we have previously dealt with the bill of lading documents and their forms. Since we currently understand what the bill of lading is, and how it could be used, our focus in this post will be based on documents required to forward a freight, why they are needed, and all you should know about these documents and freights they’re associated with.

Meanwhile, we will restrict our analysis to full container load (FCL) documents. While in our subsequent post, we will discuss in detail, the process of exporting full container load (FCL) and less than container load (LCL) freight. it’s evident, required documents for full container load (FCL) are detailed differently from other cargo shipments since the equipment (container) used only contains cargo belonging to an individual consignee.

These shipping or shipment document(s) would only be issued to a consignee (an individual or organization) after he or she or the organization has met the requirements needed for that shipment. These requirements include that of freight forwarder or shipping company, shipping line, customs, and other agencies.

If it is a processed trade or finished goods, in this case, it would require the standard organization certification document which will include other documents. But if cargo is to be shipped as raw material, then it will be the case of other agencies that will be responsible for the certification of such shipments, depending on the country the cargo is exported from. After the cargo has been examined by agencies responsible for its certification and they’re done, approved documents would be issued for such goods to be shipped.

Prior to the shipments’ of any cargo, it is expected that these documents are issued to the consignee from the country where the freight originates. For full container load (FCL) shipment, the consignee should be issued the following documents. Regardless, let’s go through it together.

Cargo packing list from the factory or company where the goods were purchased. These documents detail the content and number of the cargo in a container and how it is packaged, either in cartons, cases, crates, or pallets.

Proforma Invoice, which relates the cost of the goods. Required for value declaration of the goods with the federal government via customs. Which is only issued by the factory or where the goods was purchase.

The bill of lading document. This is only issued by the liner (shipping line) under the contract of carriage of such goods. Issued when the shipper has met the requirements, and then, the cargo will be inspected, measured, or weighed and assigned appropriate shipping equipment (container) depending on the nature of the cargo. This document matters a lot, and the reason is that in this document lies all the details, contract terms, and instructions.  

These are major documents that are issued to consignees as part of the shipment document.

On the other hand, some shipping documents relating to a particular shipment are meant to be transmitted or sent to the shipping line at the port of unloading, and these documents include; trade manifest. This is restricted to the shipping line and is deployed for documentation purposes. As such, will lead us to full container load cargo logistics which will be analyzed in detail, precisely as a different topic (FCL and LCL Cargo Logistics).

Verify Copy bill of lading. This is used in two ways, either for the shipping line documentation purpose, with detailed container content and instructions, or for a shipping company, precisely for documentation and container retrieval process from the liner under a contract of carriage to their warehouse or container freight station (CFS). We’ll analyze this subsequently in detail.

Sea Waybill. Equally for logistics purposes.

Next is on less container load (LCL) shipment document.

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